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Open Enrollment

NEWTOWN PUBLIC SCHOOLS
BUSINESS OFFICE
3 PRIMROSE STREET

NEWTOWN
, CT  06470

MEMORANDUM

 

 

DATE:         June 4, 2014
TO:              Eligible Employee
FROM:        Denise Hornyak, Insurance Coordinator
SUBJECT:  Medical/Dental Insurance – Open Enrollment
                    Response Required by June 20


Open enrollment will occur between June 4 and June 20 this year for medical and/or dental insurance coverage that will begin on July 1.  You will have the opportunity to enroll for the first time, make a change to your current election, add or cancel dependents, or waive the insurance during that period only.  After this, the next open enrollment period will not occur until May/June 2015 for plan coverage during 2015-16.  Changes outside the open enrollment period are only permitted if a qualified change in family status has occurred.


As of July 1, 2014 secretary, custodian, central office and miscellaneous staff Anthem medical insurance coverage will change from the PPO 20 to the PPO 25/30 and administrator’s will have the choice of either staying in the Century Preferred Comp Mix or enrolling in an HSA. 


  • All secretaries, custodians, central office and miscellaneous staff currently enrolled in the PPO 20 will automatically be enrolled in the Century Preferred PPO 25/30Plan.
  • All administrators currently enrolled in the Century Preferred Comp Mix will automatically be re-enrolled unless they choose to enroll in the HSA.    
  • If you do not want to be automatically transferred or re-enrolled, and choose to enroll in the HSA for the first time, you must complete an Anthem enrollment form, and if desired a HSA Payroll Deduction Form.  (For employees currently contributing to a Flex Medical Account, please refer to additional information provided on the website regarding IRS regulations for HSA and Flex Medical Accounts).     


You must complete an Anthem application for health insurance and a Dental application if you are enrolling for the first time or adding a dependent to either or both insurances.  The following information must be submitted along with the membership application:


RELATIONSHIP                                                                   DOCUMENT REQUIRED

Spouse                                                                                 Marriage Certificate
Party To A Civil Union                                                          Civil Union Certificate

Dependent Child Under Age 21:

           Birth Parent                                                               Birth Certificate

           Legal Guardian                                                         Legal Guardian Documentation

           Adoptive Parent                                                        Adoption Decree or Birth Certificat
e
           Step Parent                                                               Tax Forms Indicating Child is Claimed As A
Dependent
Dependent Child Over Age 21:                                          Proof of Full-Time Student Status (Dental Only)
Disabled Child (Over 19)                                                    Completed Medical Verification Form


Your Insurance Election Form MUST be returned by June 20 if you wish to make a change during open enrollment.  If the form is not received by the deadline, you will automatically be enrolled in the same plan coverage you elected this year except for the secretary and custodian changes as noted above.  If you do not wish to make a change to your coverage, you are not required to return an enrollment form. 


Payroll deductions will be taken in 20 equal payments between 9/5/14 and 5/29/15.  If you are not scheduled to be paid on 9/5, two payments will be taken the following payroll.  The required employee contribution is detailed on the Insurance Election Form.


Information for all eligible employees and necessary forms can be obtained as of Wednesday, June 4th on the Newtown District Website, www.newtown.k12.ct.us, and can be accessed by clicking on the Department/Business Office.   Refer to the appropriate employee box for information and forms.  In addition, please review the information regarding Anthem Travel assistance coverage and Anthem Life Resource Advisor, which are two additional benefits provided by Anthem for all employees eligible for medical coverage.     

Please send completed forms directly to me.  Should you have any questions, email Denise Hornyak or call (203) 270-4569.

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